You sell strategy and creative, and then your team spends its week on proposals, reports and chasing invoices. We build the systems that run that work in the background, so client hours go to client work. For marketing, creative and digital agencies.
Jay Awal · Founder and Systems ArchitectiMessage
Today 8:40
Example: monthly client reports get drafted for the owner
Monthly reports get rebuilt by hand from six platforms and status updates get written from scratch. Clients pay for strategy and creative. The rest comes out of your margin.
A warm lead gets on a call, then waits on a proposal while someone senior pulls it together from old decks.
Clients leave when they can’t see what the work is doing, and agencies often guess the wrong reason.
Nobody checks in until a client says they’re leaving. Renewals and upsells happen when someone remembers, not when the results are fresh.
Pricing, proposals and the hard client conversations all wait on you. How you run a campaign lives in your head and with your best people.
Extra requests slip in without a change order, and clients pay weeks after the due date.
Reports, proposal drafts and invoice reminders get built in the background. Your team reviews instead of rebuilding. An example of report week. Your team sets the format, the standards and who approves what.
Set it to match your business. Nothing is saved or sent. Sales and hours are counted separately.
Sales at risk = leads a month × your close share × average value × 12 months × the share lost at your reply speed (0%, 30%, 55% or 70%, our planning assumptions). Busywork = 60% of your weekly hours at $35 an hour for 50 weeks. These are estimates, not promises.
Jay Awal has been the owner doing everything by hand at midnight. He started DispatchCo to build owner-run businesses the same kinds of systems his own businesses run on.
Numbers pulled together with a plain-English summary your account lead checks before it goes out.
Call notes become a first draft in your format, ready for a senior person to review.
Overdue invoices get a polite reminder on schedule, so nobody on your team has to keep asking.
Quarterly check-ins and renewal reminders go out on time, with a results summary drafted for the account lead.
Agencies often run HubSpot, ClickUp, Asana, Slack and Google Workspace, with reporting across the ad platforms. We build around your stack and check every connection before we quote.
Your strategists and creatives stay on the work clients pay for.
Some client agreements limit which tools can see their data. We check those before connecting anything.
Drafts stay drafts until someone on your team approves them.
Everything is built in accounts you own, and you keep every login.
Every system comes with training for the people who run it.
Know what to build first and what it's worth.
For owners who want to know where AI pays off first.
Credited toward your Deployment
Your first system running in 30 days.
For owners who want it built and running.
Scoped from your Blind Spot Audit
Your team builds its own agents on real work.
For teams that need to use AI every day.
Scoped from your Blind Spot Audit
No surprises. You see the full scope and price before any work starts.
Our published case study is a care agency, not a marketing business. The problem was the same: work sat waiting for someone to send the next step. We moved their forms online and built a back end that sends it on its own. Licensing went from about 6 months to under 90 days, depending on the state agency.
See the Caregiving Solutions build
10 questions. See your score and top 3 blind spots right away.
Start my audit30 minutes on Zoom. We go over your report, check the numbers and agree on the first fix.
Biggest blind spot first, with your people trained to run it. The next system follows by day 90.
For Deployment clients. The extra system is no bigger than the smallest one in your Deployment, and it's delivered within 30 days.
Account managers review and add insight instead of exporting and rebuilding.
Warm leads stay warm, and senior people review instead of write.
Reports and check-ins show each client what the work is doing.
Only if it starts from nothing. We build from your past proposals, your voice and your playbooks, and a person reviews anything a client sees.
A connected tool moves data. We start by writing how the work should run, then build the system and teach your team to run it.
We focus on your agency first. If you want to talk about it for your clients, bring it up on the call after your audit.
Yes, and many do in some way. The gap is usually that each person uses it alone. We turn that into shared systems the whole agency runs on.
That is the point of the work. We time the jobs at the start and at day 90, so you can see the hours you got back.
Every build starts hands-on with our team, and you get a 30-minute check-in every week for the length of the build. Everything is built in your own accounts. We time the jobs in week 1 and again at day 90, so you see the result in hours, and you can stop anytime and keep what's built.
It depends on what we build, so we scope it from your Blind Spot Audit and a call. A 6-person shop and a 60-person company need different things. You see the full scope and price before any work starts.
We build it inside the software they already log into, write the playbooks with them and train them on their own real work. People use what they helped shape.
About 30 minutes a week to approve things and tell us what's off. You know your business, we know the build.
No. Blueprint, Deployment and Workshop are separate decisions. Stop after any of them and keep everything we made.
It comes with every Deployment. In week 1 we time the jobs we're automating with you and we both sign that number. At day 90 we time them again the same way. If your team isn't saving 10 hours a week, we build one more system free, no bigger than the smallest one in your Deployment, within 30 days. It applies when you've done your part: the week-1 timing, access within 5 business days, the weekly check-in, playbook approvals within 3 business days, and running the work through the systems.
The Blind Spot Audit shows where AI and systems would save you the most time and money. See your score and top 3 blind spots right away.
10 questionsResults right away