Your transaction coordinator is tracking dozens of deadlines, you or your managing broker are reviewing files at night and new agents keep asking the same questions. We build the systems that keep deals moving and files complete, so the back office stops being the limit on your growth.
Jay Awal · Founder and Systems ArchitectiMessage
Today 9:12
Example: an agent’s file is incomplete
Inspections, appraisals and contingencies live in one coordinator’s inbox and spreadsheet. One missed date can put a deal at risk.
A missing disclosure or signature turns up at the end, and the closing waits while everyone hunts for it.
Office leads get handed to an agent, get one reply and go quiet. Nobody sees which ones were dropped.
Most of your next deals come from past clients and their referrals, and staying in touch depends on each agent remembering.
Which form, which vendor, which rule. New agent setup goes differently each time, and the answers live in one person’s head.
Website forms, texts and listing emails sit until someone claims them, and the buyer is already talking to another agent.
Every date, every missing page and a clear next step for your agents, so no deal depends on one desk remembering. An example of a contract moving through the back office. Your broker sets the checklist and the rules.
Set it to match your business. Nothing is saved or sent. Sales and hours are counted separately.
Sales at risk = leads a month × your close share × average value × 12 months × the share lost at your reply speed (0%, 30%, 55% or 70%, our planning assumptions). Busywork = 60% of your weekly hours at $35 an hour for 50 weeks. These are estimates, not promises.
Jay Awal has been the owner doing everything by hand at midnight. He started DispatchCo to build owner-run businesses the same kinds of systems his own businesses run on.
Contract dates become a timeline with reminders, checked by your coordinator.
Missing documents get chased before the file reaches your broker.
Office leads and past clients get steady follow-up, and you can see who dropped what.
Agents get your approved answers with the source, and new agents get one path through setup.
Brokerages often run SkySlope, Dotloop, Follow Up Boss, BoldTrail or Lofty. We check how your setup connects before we quote.
Your coordinator and broker stay in control. They stop being the reminder system.
The broker carries the responsibility, so people review contract dates and sign off on every file.
It tracks dates and documents. Questions about contract terms go to your broker or attorney.
Financial documents stay in the tools you have cleared, with access limited to the people on the deal.
Every system comes with training for the people who run it.
Know what to build first and what it's worth.
For owners who want to know where AI pays off first.
Credited toward your Deployment
Your first system running in 30 days.
For owners who want it built and running.
Scoped from your Blind Spot Audit
Your team builds its own agents on real work.
For teams that need to use AI every day.
Scoped from your Blind Spot Audit
No surprises. You see the full scope and price before any work starts.
Our published case study is a care agency, not a real estate business. The problem was the same: work sat waiting for someone to send the next step. We moved their forms online and built a back end that sends it on its own. Licensing went from about 6 months to under 90 days, depending on the state agency.
See the Caregiving Solutions build
10 questions. See your score and top 3 blind spots right away.
Start my audit30 minutes on Zoom. We go over your report, check the numbers and agree on the first fix.
Biggest blind spot first, with your people trained to run it. The next system follows by day 90.
For Deployment clients. The extra system is no bigger than the smallest one in your Deployment, and it's delivered within 30 days.
Every deal has a timeline someone checked, and anyone on the team can see it.
Paperwork is complete before it reaches your broker.
You can see every office lead and its next step.
It drafts the timeline, and a person checks every date before anything goes out. Contract forms differ by state, so we test on yours.
No. It gives them a better starting point and fewer things to track from memory, so they can handle more deals without dropping one.
It can make the follow-up with candidates consistent and speed up onboarding. Whether recruiting is your best first system is what the Blind Spot Audit is for.
It only does what your rules allow, and your team can see and change everything. We test against your real situations before it goes live, and we watch it closely in the first weeks.
Usually not. We build on what your office already logs into, and we tell you up front if something cannot connect.
You own every system, login and document. You see the work at a weekly check-in, and you can stop anytime and keep what is built. Deployment clients also get a written guarantee, measured against a baseline we both sign in week 1.
It depends on what we build, so we scope it from your Blind Spot Audit and a call. A 6-person shop and a 60-person company need different things. You see the full scope and price before any work starts.
We build it inside the software they already log into, write the playbooks with them and train them on their own real work. People use what they helped shape.
About 30 minutes a week to approve things and tell us what's off. You know your business, we know the build.
No. Blueprint, Deployment and Workshop are separate decisions. Stop after any of them and keep everything we made.
It comes with every Deployment. In week 1 we time the jobs we're automating with you and we both sign that number. At day 90 we time them again the same way. If your team isn't saving 10 hours a week, we build one more system free, no bigger than the smallest one in your Deployment, within 30 days. It applies when you've done your part: the week-1 timing, access within 5 business days, the weekly check-in, playbook approvals within 3 business days, and running the work through the systems.
The Blind Spot Audit shows where AI and systems would save you the most time and money. See your score and top 3 blind spots right away.
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